Monday, July 20, 2015

SharePoint Calendar Views

The default SharePoint calendar view is a standard Month (from Sunday to Saturday) format. With other views, you can use filters and styles to show your calendar data in different ways. There aren’t a lot of view types, but you can also create custom SharePoint calendar views.

Change the scope of the calendar


The simplest of SharePoint calendar view options is changing the scope of the calendar to view day by day or week by week. 

Select calendar, click on the Calendar tab on the ribbon and then select Day, Week, or Month in the scope group.
SharePoint Calendar
The calendar will be updated temporarily. If you want to change the default scope of the calendar permanently you will need to create a custom view.

We will take as an example SharePoint 2013 calendar view, the procedure is similar to creating SharePoint 2010 calendar view.


Custom SharePoint Calendar Views


Click on Create View on the Calendar tab.

SharePoint Calendar 1


The next screen offers several SharePoint calendar view options for different view types.



Choose the view type and on the next screen. You can define view name, public or personal access, customize columns and their sorting options and filtering the events. Also, you can set several filters for detailed customization.
SharePoint Calendar 2

Standard SharePoint calendar view


You can apply Standard SharePoint calendar view which will display events in a sortable list instead of as a matrix of days. So you can display more events in the same screen space, it is very conveniently to show multiple events on the same days.

SharePoint Calendar 3

Standard View, with Expanded Recurring Events


This SharePoint calendar view is close relative to Standard View. It also allows to display your list and library items one row after another, so you can view each instance of a recurring event.

Calendar View


By creating SharePoint calendar view, you can change the scope and choose the column of data you want visible in the different calendar layouts. Unlike the previous example, several options aren't available for this SharePoint calendar view including sorting, totals, item limits, and styles. However, filtering choices are often used with SharePoint Calendar views.


Datasheet View


Datasheet view provides you an Excel Spreadsheet view. This view can be convenient for large editing tasks, details of events or customization. It can also help to filter and sort by default and by clicking on the column headers.

SharePoint Calendar 4

Gantt View


Calendar Gantt chart view may be very helpful for SharePoint task management and for displaying relations and dependencies between tasks. It is very useful tool to see which tasks overlap each other. The predefined SharePoint tasks list for Gantt chart should contain Title column, Start Date, Due Date, % Complete and Predecessors (optional).

Displaying Custom Views


Now you can apply created SharePoint calendar views to SharePoint Calendar. Choose “List Views” in the edit mode on the Calendar page.

SharePoint Calendar 5


Then choose your desired SharePoint Calendar view from the “Selected View” drop down menu and click OK. Do not forget to save the changes.

SharePoint Calendar 6

Also, you can install ready-to-use solution from VirtoSoftware, which allows you to synchronize all your calendars from SharePoint, Google, MS Exchange, SalesForce and etc. You can apply any combination of RGB for coloring events according to their category and use many other features of this web part. Learn more about SharePoint Calendar.