All Blog Posts — Page 25

SharePoint Calendar helps keep companies organized and informed of what is going on inside its walls. Many organizations use SharePoint shared calendars for managing their conference rooms and other resources, such as equipment and transport. So, let’s explore how to share a calendar in SharePoint Online step-by-step. Before you start: Before you start configuring a group calendar, you should ensure you have Full Permissions and Access rights. To check if you have appropriate permissions, click Site Contents > Settings > Users > Site Permissions. Create a Calendar on a Public Site, so that each team member could access the group calendar placed on the SharePoint site. If a calendar is missing on your team site, create a calendar by clicking the “+ New” button, and enter all the required details. Create a new SharePoint Calendar or select the existing one. Just in case, here is the detailed how-to blog post on creating a calendar in SharePoint. Open access to the calendar to certain users. SharePoint allows you to share a SharePoint calendar only to your tenant users. If you need to make a company calendar accessible for external users, use Office 365 calendar for that purpose. Click People in the Calendar tab, and add attendees by typing in their names into the search box. You may share a SharePoint calendar to predefined user groups as well. To create a new user group, you are supposed to have administrator rights. One can get to the Create Group page following the path: Site > Site Settings > Users and Permissions > Site Permissions > the Permissions tab > Create Group. ...

It takes only seconds to sync an Office 365 calendar with Outlook so that you can view SharePoint and Outlook calendars combined in one place. And with Calendar Overlay Pro you can extend the functionality of your calendars with color-coding, recurring events and finally, overlay as many calendars as you need. Whatever the SharePoint version, the calendars integration and related settings are very similar. How to Sync Office 365 Calendar in Microsoft Outlook First, create a new SharePoint calendar or select one of your existing Office 365 calendars to sync with Outlook. ...

The SharePoint platform allows us to connect a SharePoint calendar to Outlook, and manage the imported calendar in the Outlook interface as easy as in the native environment. As for the vice versa integration, the right method is supposed to exist, though it does not work correctly, as it is expected. You can google for a solution to the Outlook-to-SharePoint integration issue, and even try implementing it if you enjoy things happening in a hard way. ...

How to Add a Calendar from SharePoint In this SharePoint tutorial, you will learn the convenient way of incorporating a calendar into SharePoint Online. Rather than using the traditional approach of using a calendar web part that is no longer available, we will show you how to display a SharePoint Online list in a calendar view (in both classic and modern SharePoint Online). Using this method, any entries added to the SharePoint Online list will automatically appear on the corresponding calendar. ...

Microsoft Office 365 provides a better solution for displaying a conference room calendar: you do not have to create and configure a company shared calendar to make that happen. Creating Office 365 Meeting Room Calendar To accomplish the process, you need to access the Office 365 Admin Center. There, navigate to the Meeting rooms tab to view the existing rooms’ list and the management options. Each Office 365 meeting room has its name and an email address which is used for booking. ...

If you want to share your Office 365 calendar with your co-workers or, say, customers, you can perform that within the Exchange Online or Outlook calendar interface. But first, there should be done the required calendar sharing settings by an Office 365 administrator. Sharing Office 365 Calendars with External Users If you need the people outside your Office 365 environment to view your team members’ calendar availability, you can enable the sharing option within the tenant. As an Office 365 admin, you are supposed to perform the following: ...

In order to differentiate various list items and highlight key items, there can be applied a method of SharePoint list color coding. Let’s see how it works in adding colored status dots to a SharePoint report list - we’ll perform that through designating a certain color to each status value. Using a Calculated SharePoint List Column Open or create a SharePoint list that you want to add color coded status to, and go to List > List settings and click the Add a new column option. In the column creation tab, type in the name - Status indicator and select the column type - Choice. In the Choice option box enter the status colors - green, yeallow, red, and press OK. Next, create another column to display the color-coded dots. Enter the field name - Status, and select the field type – Calculated. We need to enter the formula here: ="<DIV style='font-weight:bold; font-size:50px; margin-top: 30px; color:"&[Status Indicator]&";'>•</DIV>" ...

The Virto Kanban Board for SharePoint Online comes with a new list filter functionality. The option is handy when you manage multiple SharePoint lists on the Kanban board. You can create a condition filter and color-code tasks for a certain SharePoint list. The view filter options available on the Kanban board were extended with list filters. Several distinct filters selected from the menu panel on board use “OR condition”. This means, all tasks matching all the selected filters are displayed on the board. ...

The Office 365 Calendar app by Virto has gained the ability to color code Outlook meeting rooms. With the previous Virto Calendar version, the imported Exchange calendars had default colors. The new app version makes it possible to manually select a color scheme for your meeting room schedules according to your preferences. Changing Colors for Outlook Calendars and Meeting Rooms

The Virto Office 365 workflow activities kit was extended with 11 new actions. We have added new workflows for list processing, date and string processing, administration and permission management actions. Here is the freshly baked activity portion: Rename folder Item exists in the list Workflow is running Convert date from local time to UTC Convert date from UTC to local time Get date property Create SharePoint site Set default permission group Set SharePoint group’s owner Decode web text Encode web text The whole set of Virto Office 365 Workflows is available for download on our site. Now, the set contains over 80 SharePoint Designer custom actions. If you have not found a required workflows activity on the list, you may order a tailored activity. VirtoSoftware develops custom SharePoint Online and SharePoint 2010/2013/2016 workflows activities within 2-3 business days. Contact our Support team to request it. ...

The Office 365 Kanban Board app was enriched with new functionality which makes your SharePoint task routines more pleasant. Filters You are provided with new filter options which can be managed right on the interactive board interface. Now, you can create new filters with the “+” button. It is possible to set a new created filter as default. You can customize the visibility of filter as well. ...

Meet our new component for SharePoint Online, which allows you to backup and recover your valuable SharePoint content from site-collection or separate site! Virto Backup and Recovery for Office 365 is a simple data protection solution for SharePoint Online environments. You can store your data for only 14 days by default Microsoft conditions, but with Virto Backup and Recovery you can not worry if someday you wouldn’t able to find some important old documents or files. Virto Backup and Recovery saves all your content from SharePoint Online is a folder with time stamp, so you can just ask an Administrator to restore your document for any chosen period. With Virto Backup and Recovery solution, you can be sure that your sensitive data wouldn’t be missed for any reason.You can download Virto SharePoint Online Backup and Recovery fully functional 30-days trial and try it in your SharePoint environment right now! ...