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SharePoint Consulting. A Simple But Comprehensive Guide into SharePoint Services

Before you accept SharePoint services from any provider, you need to be satisfied with the kind of help you’ll be getting. The best way to do this is by asking the agency a few essential questions. Take a look!

SharePoint is a vast and rather complicated platform which you can’t do unless you know each aspect of it. Now, if you are running a small organization, this is quite crucial. However, there’s a way in which you can get the help you need. Yes, by outsourcing Microsoft SharePoint consulting and implementation services to a 3rd party entity, you’re assured of getting the best result.

sharepoint consulting

Of course, like any other intelligent businessman or woman, we know that there are a few questions that you may be asking yourself. For instance, “Do I really need to hire a SharePoint consulting agency?” or “how can I pick out the best provider?” Well, relax because, in this comprehensive guide, we will carefully answer these and more questions.

5 Key Questions That You Need to Ask a SharePoint Consulting Company

Before you accept SharePoint services from any provider, you need to be satisfied with the kind of help you’ll be getting. The best way to do this is by asking the agency a few essential questions. Take a look!

1. Who Will Be Doing The Work? Will You Hire Other SharePoint Consulting Firms?

In the virtual and globalization world that we’re currently living in, it’s normal for SharePoint services to be contracted and subcontracted. So, even though you may be signing an agreement with one consultant or organization, there’s a good chance it’s not the same company that will be carrying out the project.

If you only want development or coding work, contractors and subcontractors are not something to worry about. However, it’s an essential factor if you need certain personalities or individuals to interact directly with your end users.

2. What Are Your SharePoint Consulting Payment Schedules and Fee Arrangements?

A good number of SharePoint consulting agencies work on hourly fees something which, while appealing to some, might drain you a lot of money (especially if you’re running a small organization or non-profit). Whichever the case, there’s no right or wrong. Instead, it’s more of a business or preference practice. The most important thing you need to do is to agree on specific project deliverables or schedules.

3. Does Your Company Offer Unique SharePoint Features or Services?

The truth is, no one is a SharePoint consulting professional in everything. It’s so broad that it’s physically impossible to understand all of it despite what you’ll hear from some companies. In reality, some are experts in building Information Architecture, others excel in SharePoint branding and workflows as well as creating interfaces to a host of other systems.

All in all, what you should always keep in mind is that you’ll never get any agency which offers all SharePoint services. In the end, it will come down to the specific goals you are trying to achieve. For instance, if you’re looking for SharePoint document management assistance, go for the organization with the most experience in that area.

4. Does Your Agency Provide ‘Soft’ SharePoint Implementation Features?

It’s pretty amazing to configure SharePoint according to your requirements. However, it’s merely another piece of tech-application. Eventually, you’ll want it to be used by employees with different technical knowledge and skills. This is where ‘soft’ skills like SharePoint User Adoption and Governance come into the picture.

You should make sure that the SharePoint consulting service is not only a tech expert but also able to assist you in user governance or adoption. Failure to do so means that the entire implementation will get out of control, fail and become the source of jokes within the organization.

5. Which Project Method Does Your SharePoint Implementation Follow?

The phrase, ‘Rome was not built in one day,’ should come into your mind whenever you think about getting SharePoint services. This type of implementation brings huge transformations into the organization, especially from the management perspective.

Therefore, it’s always good to ensure that your SharePoint consultant is vast with the modern project management systems like Agile and Waterfall. It’s good to carry out this process in phases as it creates a better feedback mechanism from stakeholders and improves the user adoption system.

5 Reasons Why You Need a Microsoft SharePoint Consulting Service for Your Non-Profit or Small Business

It’s not easy to move your entire company documents into one accessible location. You’ll notice that at times, things don’t work out like they’re supposed, and it’s quite frustrating. In fact, you may even want to get rid of the entire project. We would like to reassure you of the importance of SharePoint services and also why you need to consult a qualified agency for assistance.

sharepoint services

1. SharePoint Implementation is Not like DropBox

Never confuse SharePoint to DropBox or even Box. com. These are entirely different services with separate evolution paths. DropBox was created around the principle of simplicity, and its purpose was cloud file sharing as well as synchronizing documents across multiple devices like phones, tablets, and laptops.

This is something which DropBox does remarkably well plus its user interface takes a somewhat familiar file structure. From a user adoption point of view, it comes with a relatively seamless transition.

On the other hand, SharePoint services are designed to create independent and completely diverse ecosystems of web parts that can help you in solving different business needs. What’s more, they’ll help you in improving your collaboration levels at an enterprise perspective. They were not created as storage solutions but very complicated systems that exist on their own and interface with several other business apps.

2. SharePoint Was Not Originally Built for Non-Profit or Small Businesses

It’s not only small-sized organizations that seek SharePoint consulting services. Since its launch back in 2001 until the year 2011, SharePoint was licensed and sold as a simple on-premise tech solution to both large-size and medium organizations. Such meant that you had to have a rigid infrastructure system already in place so that you can afford it.

It was only until 2011 when Microsoft opted to integrate it with the Office 365 cloud offering a feature that it become affordable and available to non-profit and small organizations. Today, both large-size organizations and medium companies have staff members who have dedicated their time to providing the best SharePoint services. They handle things such as administration, infrastructure creation, and developing the right interfaces and customizations.

3. SharePoint is Not a Simple Task or Something You Can Just Do by Yourself

Some people think that they can dump files from DropBox or old network drives into the SharePoint system, and then share URLs with their employees. If you also feel the same, then we highly encourage you to reconsider getting a SharePoint consulting service.

In truth, comparing SharePoint services to DropBox is like trying to compare an airplane with a bicycle. While many know how to ride a bike, not many can fly a plane with all its complicated electronics and technology. Following this analogy, let’s take SharePoint to be our airplane, a complex system with many pages, web parts, apps, navigation, document management solutions, and security encryptions.

4. There’s No Margin for Error with SharePoint

Any Microsoft SharePoint consulting service will tell you that unlike Dropbox where you can only set up an account, download the application, and your good to go; with SharePoint, you’ll need a long-term implementation strategy. You should brainstorm and think about your information architecture, sub-site structure, site-navigation, permissions set up, security groups and a host of other essential things. If you take this for granted, you SharePoint will become another place for dumping files. That’s why getting the best SharePoint services means that you can start everything on the right foot and fix all existing problems.

5. It’s Difficult to keep up with the Current SharePoint Evolution

Another reason why you need to hire a SharePoint consulting firm is because this is a technological tool that never seems to ‘sit still.’ It keeps on changing, introducing new applications, customization options, and web parts. Over the past couple of years, new revisions have brought about changes in the user interface as well as improved ways of doing things.

Now, when such changes begin to happen, you’ll have little control over them. After all, SharePoint exists in the cloud and not in your server. It’s such a complex piece of tech with several LinkedIn conferences, meet-ups, and groups dedicated to it.

Therefore, unless you have a considerable amount of time aside from your daily duties, you’ll hardly have any time to learn about it. Luckily, with a SharePoint consulting agency, you have a company that understands the ‘ins’ and ‘outs’ of this continually evolving tool.


This is all you need to know when it comes to getting SharePoint services. However, at the end of the day, whether you opt for the services of a SharePoint consulting firm or decide to carry out the implementation by yourself, one thing is clear. It should always be for the success of your large, small- sized or non-profit business. Otherwise, you’ll spend a lot of resources and end up with frustrating and discouraging results.

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Tatiana Sushchenko is the product owner at VirtoSoftware. She started her IT career with the famous ABBYY Lingvo back in 2006 in Moscow. Then she moved to Microsoft performing strongly in various marketing management roles across Visio, SharePoint, Office 365 and Project for almost 10 years. Tatiana is a graduate of the Institute of Business Studies and holds a mini-MBA degree. She also graduated from Microsoft marketing excellence university.

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