Tuesday, October 25, 2016

SharePoint Forms Designer has layouts for distinct user\groups form view

SharePoint 2013 Forms Designer by Virto is evolving constantly, so we have added to this web part the custom form views for distinct users\groups.

This means, now you can create several custom form views for the same SharePoint list and assign permission view types for distinct users. For example, you can design edit/create/display views of the same form with minor changes for distinct departments of your company. If defined conditions allow user to have access to several views, the view with highest access priority will be displayed.

And you still can apply distinct fields view permissions to every custom view of Virto SharePoint Forms Designer.

SharePoint Forms Designer

You can learn more about SharePoint Forms Designer on our site.

Virto Password Change web part is fixed and has captcha feature

The issue of SharePoint Password Change with changing passwords after installing Microsoft Updates KB3167679 and/or KB3177108​​​​ is fixed.

Also, the latest update of SharePoint Password Change is coming with captcha feature. Now you can allow users to change or reset their password in SharePoint 2016 and 2013 safe and easy.

SharePoint Password Change enables Active Directory (AD) users and users with general accounts (FBAP) to change passwords themselves when they are logged onto SharePoint site.

SharePoint Password change

Tuesday, September 27, 2016

The ability to change user password with Virto Password Change is temporary unavailable

The issue of SharePoint Password Change with changing passwords after installing Microsoft Updates KB3167679 and/or KB3177108​​​​ is fixed.


It is impossible for now to change user password with Virto SharePoint Password Change web part because of Windows Update on our server.

Microsoft support response:
The root cause of this issue is understood. We plan to release a fix that resolves this issue in October 2016. This release date is subject to change. This article will be updated with additional details as they become available.

Virtosoftware apologizes for any inconvenience caused by current situation.

Monday, September 19, 2016

Office 365 Kanban board major update

Office 365 Kanban became even better after a major update. We added several awesome features and slightly changed board view for expanded swimlanes functionality.

Now any swimlane is collapsed by default if it does not contain any tasks. Also, you can adjust Kanban to automatically collapse all selected swimlanes when you are opening your Kanban Board.

SharePoint Online Kanban 1

The new total option for swimlanes is intended to count the amount of tasks in chosen columns of a swimlane. You can check the required columns that will be used to calculate the total tasks amount in this swimlane.

Friday, September 16, 2016

Manage Exchange Online events with meeting rooms from Virto Office 365 calendar

Office 365 calendar by Virto has new awesome feature in latest update! Now you can create event in SharePoint Online calendar, reserve meeting rooms from Exchange and send meeting invitations to SharePoint users, Exchange addresses and external addresses.

With Office 365 calendar, you are able to overlay all your event from SharePoint Online calendars, Exchange Online calendars, including shared calendars and meeting rooms in a single SharePoint calendar.

You can manage your meeting rooms from Exchange with just a few clicks.

Add Exchange Online calendars to the list of data sources in Virto calendar settings.

Office 365 calendar overlay with Exchange 1

Monday, September 12, 2016

How to merge summary alerts in one Office 365 alert with table

With a newest update of Virto Office 365 alerts add-in, you can merge several alerts in one report with a single table.

This case can be useful, if you need to create daily or weekly report and instead of receiving several letters, you can merge all list`s changes in one table.

Create an alert in Office 365 alerts add-in with daily or weekly summary condition.

SharePoint Online Alerts 1

Tuesday, September 6, 2016

SharePoint calendar web part update with Exchange overlaying features

SharePoint calendar web part by Virto was updated for all its SharePoint 2016, 2013, 2010 and 2007 versions. You get many new features, which make SharePoint calendar overlaying with Exchange calendars more convenient.

SharePoint calendar web part 1

Color-coding for Exchange categories in Virto Calendar

Virto SharePoint Calendar web part allows you to color-code Exchange calendar events according their categories from Exchange. This feature is available for Virto calendars for SharePoint 2010, 2013 and 2016.

For example, I need to add the category named “Blue categorie” to Virto calendar.

SharePoint calendar 2

Open “Advanced settings” of Exchange data source, select “Category” field and click “Add new field value and color”.

Thursday, September 1, 2016

Track all changes of a specific field with a new feature of Office 365 Alerts add-in

Office 365 Alerts add-in by Virto has a new feature for receive an email alert about any changes in a specific field.
Office 365 Alerts allows SharePoint Online users to always be on schedule, effectively work on their tasks and ensure any important events are not missed anymore.

SharePoint Online alerts

Now you can adjust SharePoint Online alerts for following cases:
  • Anything changes;
  • Anything changes in a certain list field;
  • Someone else changes an item;
  • Someone else changes an item created by me;
  • Someone else changes an item last modified by me;
  • Someone changes an item that appears in the following view;
  • Use custom condition.

Virto SharePoint Alerts Add-in for Office 365 sends alerts and notifications from SharePoint Online via email and builds a flexible notification system on your SharePoint site. 
You can try all features of Virto SharePoint Online alerts in the 30-days fully free trial.

Wednesday, August 31, 2016

Office 365 Forms Designer has new line spacing features

Office 365 Forms Designer by Virto has new abilities for customization of space between SharePoint Online form elements. Now you can design your custom Office 365 forms with more detailed tuning.

Line spacing adjustment can be found in General Settings on the ribbon of Office 365 Forms Designer. This spacing value will be applied to all elements of your SharePoint Online form.

Another option is the White Space control.

Friday, August 26, 2016

How to migrate lists in SharePoint Online with Virto Backup & Recovery tool

In this post we will consider an example of list migration between site collections in SharePoint Online.

We have the following "out of the box" solution:

Save the list as a template (list settings -> save list as template), download saved template from the List Template Gallery, and load it in the List Template Gallery at the site collection, where we want to restore the list.

This option works properly only if the list does not have column types “Person” and “Lookup”.

migrate lists in SharePoint Online 1

“Person” column may be restored, but its values may not correspond to the original list. The values ​​in the “Person” type columns are stored as 19; #User Name (where 19 is ID User and User Name is username) and restored by their ID. User ID is unique within the site collection. That is why when you transfer the list to another site collection, this ID may be assigned to another user or do not exist at all.