Friday, August 26, 2016

How to migrate lists in SharePoint Online with Virto Backup & Recovery tool

In this post we will consider an example of list migration between site collections in SharePoint Online.

We have the following "out of the box" solution:

Save the list as a template (list settings -> save list as template), download saved template from the List Template Gallery, and load it in the List Template Gallery at the site collection, where we want to restore the list.

This option works properly only if the list does not have column types “Person” and “Lookup”.

migrate lists in SharePoint Online 1

“Person” column may be restored, but its values may not correspond to the original list. The values ​​in the “Person” type columns are stored as 19; #User Name (where 19 is ID User and User Name is username) and restored by their ID. User ID is unique within the site collection. That is why when you transfer the list to another site collection, this ID may be assigned to another user or do not exist at all.

Thursday, August 25, 2016

Office 365 Workflow Activities Kit first release

Office 365 Workflow Activities Kit by Virto is finally here! We are happy to announce the first bunch release of our custom workflow activities for SharePoint Online.
Over 25 Office 365 workflow activities for sending e-mails, list processing, permissions processing, dealing with documents, attachments and many other activities are available for download.

Following Office 365 workflow activities are ready for now:

All Virto products are compatible with SharePoint 2016!

We have completed migration of all Virto products for SharePoint 2016, so you can continue to use your favorite products if you decide to migrate.

SharePoint 2016 web parts 1

An ultimate update includes the following SharePoint 2016 web parts: 

Tuesday, August 16, 2016

Office 365 Calendar Add-in update with the Settings page redesign

Office 365 Calendar Add-In latest update allows you to manage your calendars and data sources in more convenient view. We made changes to Available data sources and Available calendars tabs.

Office 365 calendar 1

Use "edit" or “X” buttons opposite the required source in order to modify or delete the chosen data source. You can also click on data source name to edit it.
Change events color of data source right in the table view without opening the settings page. Just click on the data source color and select a new one!

Available calendar settings page of Virto SharePoint Online Calendar was also improved.

Tuesday, August 9, 2016

SharePoint Forms Designer supports cross-site lookup column

SharePoint Forms Designer latest version allows you to display "Virto cross-site lookup" field type in your SharePoint forms. Now you can add any cross-site lookup column to your custom form in SharePoint 2013 (Virto SharePoint Cross-Site and Cascaded Lookup feature is required) and create beautiful and convenient forms for any business need!

SharePoint Forms Designer

Download and use SharePoint Forms Designer 30-days free trial and try the new feature right now!

Wednesday, July 27, 2016

Meeting rooms from Exchange Online and all your events overlayed in one Virto Calendar

Office 365 Calendar by Virtosoftware has a new awesome feature. You are able to overlay meeting rooms from Exchange Online and your SharePoint calendar events in a single view.

No need to perform any complex customization! Just check the box in the Virto Office 365 Calendar settings and define the list of Outlook meeting rooms.

Office 365 Calendar

That`s all! You have the meeting rooms schedule overlaid with your events in one calendar!
You can correct your busy schedule in one view and change meetings/events according to availability of a certain room.

Thursday, July 21, 2016

SharePoint Online Calendar has new subscription management features

SharePoint Online Calendar by Virto with latest update can handle your users licenses effortlessly with enterprise-class subscription management features.

If auto-assignment feature is enabled, any user who opens SharePoint Calendar add-in or opens the page with installed SharePoint Calendar add-in, will be added to licensed users list automatically. If your company has hundreds or even thousands of users this feature can become essential for SharePoint administrator, cause he do not need to add manually all licensed users to the list.

You can apply license cleaning feature to automatically delete from licensed users list all users who have not used SharePoint Calendar more than 30 days.


Another option is site collection url(s) assignment for adding licensed users. You can define the list of SharePoint sites where the users auto-assignment feature can be applied.

Now if a user opens Virto SharePoint Online Calendar on any site that is NOT contained in this list, he will not be added to licensed users list.

You can download the fully functional 30-days trial of Virto Office 365 Calendar Add-in and try all its features right now!

Wednesday, July 20, 2016

How to create a beautiful SharePoint newsletter if you are an end user

SharePoint email use cases are very diverse depending of business requirements. You may want to send a notification or SharePoint e-mail for any of a wide variety of purposes. For example, you may need to send an alert to a SharePoint user group when new item was added or changed in the list or documents library.

One of the most frequently used solutions is creating a workflow with SharePoint Designer that sends a SharePoint email. This workflow automatically notifies the chosen list of users. Such process organization can be elementary for a power-user, but what about the rest of users with lacking skills in SharePoint Designer usage?

SharePoint email 9

Wednesday, July 13, 2016