How to Use Kanban Board Pro for Task Management  

As a part of the Office 365 suite, Microsoft Teams gives you the opportunity to use task management apps within the platform without needing to switch applications. With kanban boards in Microsoft Teams or any other project management app, you can better structure and plan your tasks. Here are some steps you can follow when using a kanban board for task management: 

1. Determine the categories or columns you want to use on your Office 365 kanban board. These could be stages of a project, such as “to do,” “in progress,” and “done,” or they could be distinct types of tasks, such as “high priority,” “medium priority,” and “low priority.” 
2. Create a list of tasks that need to be completed. These tasks should be written on sticky notes or cards and can be organized in a separate document or spreadsheet if desired. 
3. Place the tasks on the kanban board accordingly to create a convenient board view. For example, a task that needs to be started would go in the “to do” column, while a task that is currently being worked on would go in the “in progress” column. 
4. As tasks are completed, move them to the appropriate column in your Office 365 kanban tool. For example, a finished task would be moved to the “done” column. 
5. Review and update your Office 365 kanban board regularly. This could be done daily or weekly depending on the needs of your team. As new tasks are added or existing tasks are completed, update the board accordingly. 

By using a kanban board, you can easily visualize the progress of your tasks and projects and identify any bottlenecks or areas where work is getting stuck. This can help you stay organized and on track and can make it easier to collaborate with team members. 

Azure Boards, an Office 365 kanban tool, is a part of Azure DevOps: a service offered by Microsoft based on the Azure cloud computing platform. It provides a complete set of tools for managing software development projects. It enables teams to plan, develop, deliver, and maintain software more efficiently.  

Here are some of the things you can do with the kanban Office 365 app Azure Boards: 

• Plan and track work using kanban boards, backlogs, and custom work item types. 
• Set up a Microsoft Teams kanban board for quick access. 
• Collaborate with a team using work items, pull requests, and team conversations. 
• Get real-time insights into the progress and quality of your work using dashboards and reports. 
• Customize and extend this Office 365 kanban tool to meet the specific needs of your organization. 

Being an Office 365 kanban tool, Azure Boards is designed to support agile development methodologies, such as Scrum, Lean, and Kanban ( these are different methodologies that use different board views.). This kanban Office 365 app can be used with a variety of programming languages, platforms, and tools, making it a versatile choice for teams working on software projects. 

How to Set Up Azure Boards in Microsoft Teams  

To set up a Microsoft Teams kanban board using Azure Boards you can follow these steps: 

1. Open Microsoft Teams and click on “Apps” in the left sidebar. 

2. In the search box, type “Azure Boards,” and select the app from the list of results. 

3. Click the “Add” button to add the app to your Microsoft Teams account. 

4. Once the app is added, you can access it from the left sidebar by clicking on the Azure Boards icon. 

5. To configure the app, click the “Configure” button in the bottom-right corner of the Azure Boards tab. 

6. In the configuration window, select the Azure DevOps organization and the team project that you want to use for your Office 365 kanban board. 

7. Click the “Save” button to save your changes and complete the setup process. 

After you have set up your Microsoft Teams kanban board, you can use it to plan and track work and collaborate with your team much more quickly and efficiently. 

Notable Features of Azure Boards  

Some notable features of this kanban Office 365 app include the following: 

• Agile tool – Azure Boards supports agile development methodologies such as Scrum, Capability Maturity Model Integration (CMMI), and Kanban. It provides tools like kanban boards, backlogs, and custom work item types to help teams plan and track work. 
• Collaboration – this Office 365 kanban tool enables team collaboration using work items, pull requests, and team conversations. It also integrates with other Azure DevOps tools, such as Azure Repos and Azure Pipelines, to provide a seamless development experience. 
• Customization – an Office 365 kanban board from Azure allows you to customize and extend its functionality to meet the specific needs of your organization. You can create custom work item types and add custom fields and rules. 
• Integration – Azure Boards integrates with third-party services such as Microsoft Teams, Slack, Visual Studio, and GitHub. This enables teams to use Azure Boards in the environment that works best for them. 
• Reporting and analytics – this kanban Office 365 app provides real-time insights into the progress and quality of your work with dashboards and reports. You can use these tools to track and analyze key metrics, such as team velocity, lead time, and cycle time. 

Limitations of Azure Board  

While Azure Boards has many powerful features, it also has some limitations. 

Kanban Board Pro by Virto  

Kanban Board Pro by Virto is a tool that allows users to create and manage kanban boards within Microsoft SharePoint. With Virto kanban board users can create custom kanban boards to track and manage their work and can add this board to Microsoft Teams as a separate tab. Virto provides a range of features and tools to help teams plan and track work: 

• Customizable kanban boards – users can create and customize their Office 365 kanban boards and create a column set fully relevant to their business process. 
• Swimlanes to sort tasks – users can group tasks by any parameter: project, assigned users, priority, or whatever best suits their needs. 
• Workflow automation – users can automate workflows using rules and conditions to streamline business processes. For example, these can be used for notifications, reminders, and approvals. 
• Integrations – Kanban Board Pro is compatible with Office 365 and integrates with a range of tools and platforms, such as Microsoft Teams and Outlook. 

In short, Kanban Board Pro by Virto is an Office 365 kanban tool that allows users to create and manage boards within Microsoft SharePoint Online, SharePoint On-Premises, Microsoft Teams, and Outlook. Using this tool, users can track and manage their work more efficiently. It provides a range of features to help teams plan and visualize their work, and it can be customized and extended to meet the specific needs of an organization. 

1. Launch the Teams app and click “Apps” at the bottom of the left menu.  

2. Type “Virto kanban” in the search bar on the left.  

3. Click on the app and then on the “Add to a team” button.  

4. Choose the team you want to add this Microsoft Teams kanban board to.  

5. Select the board you want to use in Microsoft Teams ( (boards need to be configured in SharePoint using the Kanban Board Pro app before adding them to Teams) 

6. Configure the kanban board according to your requirements.  

Your feature-rich Microsoft Teams kanban board is ready to use! If you still have questions, here are the full instructions on how to set up a Virto kanban board.  

Notable Features of Kanban Board Pro in Microsoft Teams  

Kanban Board Pro by Virto is a powerful Office 365 kanban tool for managing and organizing projects within Microsoft Teams. This kanban Office 365 app offers a range of notable features that make it an ideal choice for teams looking to improve their productivity and efficiency. Let’s take a closer look at them: 

• Color-coding – assign distinct colors to different tasks or categories on your Office 365 kanban board to quickly identify and distinguish between different types of work. 
• View several lists on one board—view multiple lists or projects on a single kanban board; this is helpful if you have many tasks or projects that you need to track. 
• Graphs and charts – analyze your team’s productivity by generating charts and graphs based on data from your Office 365 kanban board. You can turn these charts on or off for a specific board, and you can also set permissions to control who can view the charts.  
• Customizable cards – customize the data that is displayed on the cards on your Office 365 kanban board. You can choose which fields to display in the board view, and you can also control the layout and appearance of the cards, including enabling comments and adding task watchers. 
• Filters – the filter icon in the top–left corner of this Office 365 kanban tool can be used to apply default or custom filters to Microsoft Teams tasks. 
• Templates – to get started quickly, create a template from Virto kanban board you have used before. 
• Responsive design – Kanban Board Pro has a mobile version, which is highly convenient for working when on the go. 
• History of changes – see a record of all the changes that have been made to a task or project on your Virto kanban board, including who made the changes and when they were made. 
• Permission management – control who has access to your kanban Office 365 app and what actions they can take. For example, you can give certain users the ability to create new tasks or move tasks between columns while restricting these actions for others. 
• Dark theme – switch the Office 365 kanban board to a dark color scheme. Using a dark board view may be more comfortable for your eyes in a low-light environment or if you prefer a darker aesthetic. 

1. Install Kanban Board Pro by Virto on your SharePoint site. You can download this Office 365 kanban tool from the Microsoft AppSource store or from the VirtoSoftware website. 
2. Open the Office 365 home page and click on the apps icon in the top-left corner. 
3. In the list of apps, click on the SharePoint icon. 
4. In the SharePoint dashboard, click the site that you installed Kanban Board Pro on. 
5. In the site, click on the Kanban Board Pro app to open it. 
6. Click the “Add Board” button to create a new Office 365 kanban board. 
7. Give your board a name and select a group to share it with, then click the “Create” button. 
8. In the new board, click the “Add Column” button to create a new column for your kanban board. 
9. Give your column a name and add any additional columns as needed. 
10. To add a new task, click the “Add Task” button and enter the task details, such as the name, due date, and assignee. 
11. To move a task to a different column, click and drag the task to the desired column. 

After you have created your Office 365 kanban board, you can use it to plan and track work, collaborate with your team, and get real-time insights into your progress thanks to the convenient board view. 

Is Teams Planner a kanban board?