Adding Teams Calendar to Google Calendar: A Quick Tutorial

Imagine a seamless connection between your top scheduling tools. Dive into our guide to see how to integrate Microsoft Teams calendar with Google and discover the essential role of Virto Calendar Overlay app.

Our digital age is all about making tools work together smoothly. Microsoft Teams and Google Calendar are perfect examples of this. They deliver great user experience and help us keep track of tasks, meetings, and events. But things get even better when they’re connected.

In this guide, we’ll show you how to sync your Microsoft Teams calendar with Google Calendar, making scheduling tasks easy and straightforward. We’ve got practical steps, tips for managing your events like a pro, and fixes for any syncing issues you might run into. And for those of you thinking about third-party tools that could make the process even smoother, we’ll mention those too, including the Virto Calendar Overlay app. Our goal is to help you ensure both your calendars are always in sync, making your work routine hassle-free. Let’s dive in! 

Overview of Microsoft Teams & Google Calendar 

Microsoft Teams and Google Calendar are two widely used applications for teamwork. Here, we’ll delve deeper into their features and how they may complement each other. 

Let’s start with Microsoft Teams. In simple words, it is a collaboration platform designed for instant communication within organizations. Its key features include:

  • Chats: Private one-on-one chats, group chats, or team-wide conversations. 
  • Meetings: Audio and video conferencing for real-time communication with screen sharing, whiteboard, and file sharing features. 
  • Calls: Voice and video calling capabilities, both within and outside the organization. Offers recording, transcription, and voicemail features. 
  • Document collaboration: Microsoft Teams integrates with Microsoft applications like Word, Excel, PowerPoint, etc. 
  • Integration with Microsoft services: It seamlessly integrates with Microsoft 365 services such as SharePoint, OneDrive, and Power BI. 
  • Integration with third-party applications: Users can tailor the functionality of Teams to their needs with third-party Microsoft Teams apps that can be downloaded from the Microsoft Teams marketplace. 
  • Cross-platform availability: Microsoft Teams can be used on any device and operating system. 

Google Calendar is a popular scheduling application, a simple and handy calendar. Its major features are: 

  • Events and appointments: users can create various meetings, invite attendees, and set reminders. 
  • Calendar sharing: Google Calendar allows users to share their calendars with their families and colleagues, making it easy to coordinate schedules. 
  • Multiple calendars: Users can create and manage multiple calendars, allowing them to separate their personal, work, and study schedules. 
  • Color-coding: Google Calendar supports color-coding, enabling users to categorize and visualize events quickly. 
  • Mobile access: Google Calendar is accessible on mobile devices, ensuring users can view and manage their schedules on the go. 

Why Sync Microsoft Teams Calendar with Google Calendar?

One major reason for syncing Google and Microsoft Teams calendars is to better manage personal schedules alongside work commitments and team collaboration. For instance, if all your work-related communication occurs in Microsoft Teams and Microsoft 365, and your personal calendar is on Google, combining both calendars in one place makes it easier to find available time slots for meetings and set realistic deadlines. 

This integration is particularly helpful for remote workers or those with flexible schedules who can work during their free time. When working remotely, it’s not uncommon to feel like the workday never ends. By merging your work and personal calendars, you can set clear boundaries for your work hours and keep your colleagues informed about your availability. 

Virto Calendar Overlay App

When talking about a unified calendar experience in Microsoft Teams, the direct integration between Teams and Google Calendar has its limitations. While they can work in harmony, a complete overlay—viewing both calendars in one interface within Microsoft Teams—isn’t achievable through direct integration alone. 

The Virto Calendar Overlay app offers a solution. Its primary feature is to overlay calendars, allowing you to see multiple calendars in one unified space within Microsoft Teams. This consolidated view means you can oversee events from both platforms without constantly toggling between them. 

To see these two calendars in Microsoft Teams, you first add them both to Virto Calendar Overlay. Once they’re integrated there, you can then add this unified calendar to Microsoft Teams. This process ensures that changes made in one calendar are instantly visible in the overlay, providing real-time synchronization and a consolidated overview. 

While the Virto Calendar Overlay app promises user-friendliness, it’s a game-changer for individuals or teams juggling events across multiple platforms. Having all events in one place prevents potential scheduling conflicts and missed appointments. 

In the following section, we’ll dive deeper into the step-by-step process of overlaying these two calendars and displaying them in Microsoft Teams using the Virto Calendar Overlay app. 

Syncing Teams Calendar with Google Calendar

Syncing your Microsoft Teams calendar with Google Calendar is pretty easy. However, there are two parts to this process. We’ll break down all the steps for you. Plus, you’ll see why the Virto Calendar Overlay App is a game-changer in this process. If you’d rather watch than read, we’ve got a YouTube video ready to guide you through. 

Import Microsoft Teams Calendar into Google Calendar 

Step 1: Export your Microsoft Teams Calendar 

Open your Outlook calendar and click on the cog icon in the top right corner. Then click “View all Outlook settings” at the bottom. 

View all Outlook settings

Go to Calendar => Shared Calendars. Choose which calendar you want to publish, so you can get an ICS link and add it to your Google calendar. Choose permissions (how you want your events to appear on Google Calendar – if you are doing this for your own use, we recommend choosing the latter option.). Click “Publish.”

shared calendars in outlook

Click the link to the .ics calendar file and click “Copy link.”

ics link

Step 2: Import your Microsoft Teams Calendar into Google Calendar

Open Google Calendar and click on the “+” icon beside “Other calendars.” Click “From URL”.

adding a source to google calendar

Paste the link you’ve copied in step 1. Click “Add calendar.”

adding outlook calendar to google

Your calendar has been added! Now you can provide any name for your newly added calendar, configure permissions, set up notifications (get notified via email when events are added, changed, or canceled), integrate the calendar to other calendars and websites, or remove it.

outlook calendar in google
overlaid calendars in google calendar

Important! It is also possible to add google calendar to Outlook and view your calendar there. But you won’t be able to view this Google calendar in your Microsoft Teams. 

accounts in outlook and google
overlaid calendars in outlook

To see these two calendars in Microsoft Teams, you will need to add them both to Virto Calendar Overlay by Virto and then to Microsoft Teams.

Step 3: Set Up Automatic Syncing

To sync Outlook with Google Calendar, first, go to the settings of your Google calendar you want to add to 

settings and sharing in google calendar

Make your Google calendar available to the public.

Make your Google calendar available to public.

Then follow “Integrate calendar” and copy the link from the “Public address in iCal format” line.

iCal calendar in google

Second, you will need to overlay Outlook Calendar with Google Calendar. Open your Virto calendar where you want to overlay your calendars. Click the calendar settings icon next to the calendar’s name. 

Virto Calendar settings

You will see the “General settings” tab. Check the box next to the “Display events from user’s Exchange Online Calendar (s).”

display events from exchange online calendar

Then scroll down to Internet calendars and add your Google calendar data there.

internet calendars in Virto Calendar

Scroll down and click “Save and open.”

overlay calendars in Sharepoint

You can see your Outlook calendar events colored in blue and Google events in orange. 

Get started with Virto Calendar Overlay

Sync your Google Calendar in just 5 minutes.

Add Google Calendar to Microsoft Teams calendar with Virto Calendar Overlay

Proceed to your Microsoft Teams and open the Teams tab. Choose the channel you want to add your calendar to. Click the “+” sign on the ribbon. Search for Virto Calendar and launch it by clicking on it. 

Virto Calendar

Select your newly created calendar and click “Save. “ 

Virto Calendar Overlay

Now you have all your calendars in one place. You don’t need to do any more steps to sync Microsoft Teams calendar with Google Calendar: all changes in Google Calendar’s events will also be automatically displayed in your Microsoft Teams calendar. However, you will not be able to change/delete Google Calendar events via your Outlook, Microsoft Teams, or Virto Calendar Overlay – on these platforms, your Google calendar opens in view-only mode.  

overlaid calendars in ms teams

You can rename your calendar by clicking its name, so your teammates won’t get confused 

rename calendar in Virto Calendar

Troubleshooting and Common Issues

Normally, there are no issues when syncing Microsoft Teams Calendar with Google Calendar and adding them to the Microsoft Teams channel. But if you’ve encountered some, we recommend going through these troubleshooting scenarios and their solutions: 

Syncing not working 

Ensure you have the correct permissions and that both calendars are properly linked. Check if you’ve added the proper link to the Google calendar – it should end with .ics.

Duplicate events 

Check if events have been imported more than once or if multiple calendars have been synced. 

In case you are using Virto Calendar Overlay in SharePoint, if you add the same internet calendar twice, none of them will be displayed. If you have this issue, please check that you haven’t added the same calendar twice in this step: 

adding google calendar to Virto Calendar
adding google calendar to Virto Calendar step 2

Incorrect Time Zones

Usually, there is no problem with time zone synchronization. The settings for these parameters can be found here in Outlook: 

time zones in outlook calendar

In Google: 

time zones in google calendar

But if suddenly your time zones are not synchronized, try the following action: go to the Language and Time Zones of your SharePoint site and check that the time zones of all calendars in the Microsoft 365 environment match. 

time zones in Sharepoint

 

Syncing the wrong calendar

Make sure you have selected the correct calendars to sync. If you’ve selected the wrong one, you can delete it from the list of your added calendars. 

Here’s how to delete it from Outlook (click “Remove”):  

how to delete calendar from Outlook

From Google Calendar (click “Unsubscribe”): 

unsubscribe from google calendar

From Virto Calendar Overlay (Click “X” next to the calendar): 

ics sharepoint calendar

From Microsoft Teams (Click “Remove”):  

remove calendar from Virto Calendar

Missing events 

Verify that all events have been correctly imported or synced. If your calendar displays events from someone else’s calendar in any of your apps, they normally will not sync with the third app for security reasons. 

Syncing issues with recurring events 

If your calendar displays recurring events from someone else’s calendar in any of your apps, they normally will not sync with the third app for security reasons. In case you have problems with recurring events in Virto Calendar Overlay, please contact our support. 

Privacy and permissions 

When you share your calendar with someone, whether it’s Outlook, Google, or some other, the app will always ask you exactly what you want to share. Here’s an example of Outlook sharing permissions: 

When you share your calendar with someone, whether it’s Outlook, Google, or some other, the app will always ask you exactly what you want to share. Here’s an example of Outlook sharing permissions: 

outlook privacy and permissions

You can always go back to the calendar settings and change how events are displayed in the shared calendar. There are screenshots of all the calendar settings in the text above, where you can see the calendar display setting. If your calendar is not displayed for someone on your team, you need to ask the administrator to check the permissions of that user. You may have added the calendar in Microsoft Teams to a tab that a particular user does not have access to. 

permissions in Virto Calendar

You can also manage permissions of Virto Calendar Overlay in calendar settings by clicking the “Permissions” tab.

Need assistance with syncing Google calendar with Teams calendar?

Our support gurus are ready to help you through!

Summary 

We’ve just discussed the awesome benefits of syncing your Microsoft Teams Calendar with Google Calendar. By following our step-by-step guide, you can create a one-stop shop for managing tasks, appointments, and events for both your personal life and within your team.

We’ve also mentioned how Virto Calendar Overlay plays a crucial role in overlaying Outlook calendar with Google Calendar. It helps you tackle common issues like privacy, permissions, time zones, and duplicate events. With Virto Calendar Overlay, you can keep everything in one place, whether you prefer the SharePoint site or Microsoft Teams channel, it makes life easier and boosts collaboration with your crew. 

Ready to amp up your scheduling game? Give Virto Calendar Overlay app a 30-day free trial and see for yourself how it can make both your work and personal life more efficient and enjoyable. Happy syncing! 

Kristina Melnikova
Kristina Melnikova

Meet Kristina Melnikova, writer at VirtoSoftware. With a deep passion for IT products, she's a master at translating technical and business complexities into easy-to-understand content.

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