When a change happens to an important business process, you need to be informed in time. Though SharePoint alerts may be enough for some cases, the Virto Alerts & Reminder App offers a wider range of features both for SharePoint and Microsoft Teams users. Receive email notifications according to an adjusted schedule, track projects and task changes, define recipients list, customize email body as you wish and save templates, and post the same alert into a Microsoft Teams channel — this is only a short part of the whole features list.
Virto Alerts allows you to automate your business processes as you wish. But it also integrates perfectly with Microsoft Teams. Today Microsoft Teams is an essential tool for conversations, meetings, video conferences, file sharing, and working together in a single workspace. No matter where you are and which device you’re using right now. It’s not surprising that yet over 44 million users are active in Microsoft Teams every day, and most of our clients use Microsoft Teams as well.
Now imagine that you can relate Virto Alerts capabilities with your Microsoft Teams and keep your colleagues informed about any corporate changes: when you receive a purchase order and need your team to check it instantly when you welcome a new teammate or it’s someone’s birthday; when you remind your colleagues to prepare a business trip report. You just set a connection between Virto Alerts and your Microsoft Teams, and a flexible notification system is ready to go.
This trick will let you receive alerts in Microsoft Teams and avoid switching to SharePoint or email clients to see what it is about. The only thing you have to do is to create a webhook workflow for the channel and follow the steps below.
The Incoming Webhook connector is gone — use Workflows. Office 365 connectors in Microsoft Teams, the Incoming Webhook among them, were switched off by Microsoft in 2026: the deprecation rollout started on 18 May 2026 and completed on 22 May 2026, and connectors stopped working after those dates (Microsoft 365 Developer Blog, update of 14 April 2026). The replacement is the Workflows app, built on Power Automate, and the steps below use it. If one of your alerts still carries an old
outlook.office.com/webhook/...URL, it has stopped posting — create a workflow for the same channel and replace the URL. Our guide to Office 365 connectors covers the retirement in detail.
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Creating SharePoint alerts that post to a Microsoft Teams channel
A webhook is one more simple way to post messages from apps into Teams. Creating a webhook workflow gives you a unique URL that you use when creating an alert: every time the alert fires, the app sends it to that URL, and the workflow posts it to the channel.
In the case below, you’re working on a SharePoint list and need to know instantly when anybody on your team creates a new item list. For example, your list contains all the contracts to be signed and attached. And you would like to receive an alert about all the new contracts added.
Check if you already have the Virto Alerts & Reminder App installed and added to your SharePoint site.
Step 1: Create a webhook workflow in Microsoft Teams
In Microsoft Teams, find the channel that will receive the alerts. Hover over the channel name, click “More options (…),” and select “Workflows.”
Find the “Send webhook alerts to a channel” template and select it. If you don’t see it right away, type “webhook” in the “Find templates” search box.
Check that the right team and channel are selected in the “Team the channel is in” and “Channel” fields, then click “Save.”
Once you see the “Workflow created” message, click “Copy webhook link.” This is the URL you will paste into the alert in the next step.
Treat that link like a password: anybody who has it can post messages to your channel.
Step 2: Create an alert in Virto Alerts & Reminder App
Open your SharePoint site, navigate to the Virto Alerts & Reminder App page in SharePoint, and click “Add alert.”
Select your SharePoint list with contracts and adjust an alert as you require.
And here is the key — open the “Recipients” block and find “MS Teams Workflow URL.” Now just paste the webhook link you copied before. The hint under the field says “Microsoft Teams Workflow URL (Send webhook alerts to a channel)” — that is the template you used in Step 1.
The alert goes to the channel the workflow belongs to. To reach a second channel, create a second workflow and a second alert — the app posts to channels, not to people in a one-to-one chat.
Adjust the alert as you wish (add title, body, define when it will be sent, etc.) and save it.
Step 3: Receive alerts from SharePoint in Microsoft Teams
Now when a new contract (list item) is added or changed by your colleagues, the alert will be posted to the channel you’ve chosen. The message arrives on behalf of Workflows and keeps the layout of your alert template — in the example below, a change alert that puts the old and the new value side by side.
This simple option in two shakes makes you able to adjust any business process. In case you wish to apply this feature to multiple teams, create a workflow for each channel. You can track any changes, notify about any events, remind the deadlines, etc. And if you define SharePoint alerts to be received in Teams with the help of Virto Alerts, your team will enjoy them in a single place — in Teams.
Below is one more sample of sending reminders when a contract expires soon. Just create a reminder instead of an alert and paste the workflow webhook link in the “Recipients” block.
Moving an old alert off the Incoming Webhook
An alert created before the retirement still holds a URL that starts with https://outlook.office.com/webhook/. Nothing arrives in Teams from it any more, and the alert itself keeps running — the emails go out as before. Open the rule, follow Step 1 for the same channel, and paste the new link over the old one in the “MS Teams Workflow URL” field. The alert text, the schedule and the conditions stay as they are.
Summary
Intrigued by the prospect of seamlessly merging SharePoint alerts with Microsoft Teams? Don’t miss out on the opportunity to experience this game-changing integration firsthand. Ready to take your collaboration to the next level?
Start your 30-day free trial of the Virto Alerts & Reminder App today. Witness the transformation as SharePoint alerts effortlessly flow into Microsoft Teams, enhancing communication, productivity, and overall workflow efficiency. Step-by-step instructions are also in the product documentation.
