Virto Kanban Board: Streamline PM with SharePoint

Every project manager values the specialized project management software. For the project managers, this software is a science, an art, an ambassador of His Majesty Control. And every project manager is in an under-cover resistance with the rest of the company. Because it’s not just the project manager. To orchestrate, you need a chorus. In this chorus, every player has to be equipped with the right tool and the notes. Unfortunately, for many parties, the science and art of project management is too exhausting. So to make your team play you need to find something very simple, something everyone can use. Let’s imagine your company uses any version of SharePoint or SharePoint Online as a communication platform, and you use one of the most common project management tools: Microsoft Project. It’s something you will orchestrate with. For the rest, you have Virto Kanban Board. Or I’d rather say Virto Kanban boardS as you can have as many boards to your SharePoint list as you need. This is the tool for your team, your chorus. Your team will update the Virto Kanban boards. Kanban boards will store the information in the SharePoint list. And here goes the magic. You open your SharePoint lists with Microsoft Project Pro and see all the updated statuses and the changes to your project. All synced, all set.

Project management templates and options including Blank Project, Sprints Project, and Waterfall Project.

Here is what Virto Kanban can help your team do. For your resource managers, team leads, you can have a separate board where they assign a specific team member to a specific task, across all projects the company run.

Kanban board showing task management across four columns: Not Started, In Progress, Waiting on someone else, and Complet

They can also use analytics to view the reporting, filter tasks per person, see statuses, etc.

Virto Board dashboard showing task status pie chart and team member workload distribution by status.

An executor, a team member can see a board of the project they participate in and understand the value of the task they execute.

Kanban board showing hiring pipeline with columns for Pool, Screening, HR meeting, Head meeting, and Test request stages

A tip: you can allow users to only edit their tasks.

Permissions settings panel showing user access controls for task management and board visibility.

They can also see their tasks only.

Filter dialog for hiring tasks showing conditions for assigned staff, due dates, and completion percentages.

Also, your team doesn’t have to track the changes manually. Flexible notifications for the task changes will let you know when critical events happen.