We just released a new SharePoint 2013 workflow activity for our Virto SharePoint Workflow Activities Extensions Kit. Now you can Convert InfoPath to PDF using SharePoint Workflow.
The workflow action “Convert InfoPath to PDF” saves conversion task in the “Virto Converting List” in central admin site. Virto Converting App uses specified credentials to get these tasks and perform them. While executing task the app connects to InfoPath (that is installed on the same machine), so InfoPath is launched for a short time and closed automatically. When conversion is completed, the app uploads to SharePoint the PDF file.
Installation of .NET Framework 4.5
Normally, .NET Framework is already installed on a server or workstation. It can be obtained via Windows Update if necessary.
Setting up Microsoft InfoPath 2013
InfoPath comes as a part of Microsoft Office Professional Plus 2013. Make sure you have this version of Microsoft Office, and that InfoPath is deployed. Make sure InfoPath is ready to work.
Installation of Virto Converting App
Unzip the installation “Virto.SharePoint.Activities.Setup” archive and locate the “Virto.ConvertingApp” folder. Find setup.exe file there and run it.
Click on the “Install” button.
The application starts immediately after installing.
In the beginning you should configure it. Click on the “Settings” link. Fill form and click the “Apply” button.
Then you can start application.
To start the app, you should click on “Start” button. Make sure that status is “online” and there are no any errors in the “Current trace information” text box.
You can hide the app in the tray. To do it click on “Minimize” button.
The application can be uninstalled via Add/Remove Programs.
Activity: Convert InfoPath to PDF
SharePoint Designer phrase
Parameters
Input parameters
Parameter | Description | Example |
SourceSiteURL | The URL of a source SharePoint site. If the value field is empty, current site will be used | https://contoso/SiteUrl; https://contoso/Sites/SiteUrl; [%Workflow Context:Current Site URL%]/subSite |
SourceList | The list where the InfoPath form is. The value could be list name, GUID or list URL (the web site relative URL). If the value field is empty, current list will be used | Documents [%Workflow Context: List ID %] /Lists/ Documents |
SourceItem | The URL of the InfoPath form to be converted. You can use absolute URL as well as web site relative URL. Or you can to specify the list item ID. | [%Variable:ItemID%] [%Current Item: Encoded Absolute URL%] /Source Documents/report.xml https://contoso/LibraryName/DocumentName.xml |
DestinationSiteURL | The URL of a destination SharePoint site. If the value field is empty, current site will be used | https://contoso/SiteUrl; https://contoso/Sites/SiteUrl; [%Workflow Context:Current Site URL%]/subSite |
DestinationList | The list where the PDF file will be created. The value could be list name, GUID or list URL (the web site relative URL). | Documents [%Workflow Context: List ID %] /Lists/ Documents |
ViewName | Specify the view name of InfoPath form that you want to convert | myView [%Variable:ViewName %] |
You can download and try new “Convert InfoPath to PDF” SharePoint Workflow Action right now.
If you need Convert InfoPath To PDF for SharePoint Workflow 2010 Platform – send us request and we’ll provide you this action with SharePoint Workflows Kit.
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Tatiana Sushchenko is the product owner at VirtoSoftware. She started her IT career with the famous ABBYY Lingvo back in 2006 in Moscow. Then she moved to Microsoft performing strongly in various marketing management roles across Visio, SharePoint, Office 365 and Project for almost 10 years. Tatiana is a graduate of the Institute of Business Studies and holds a mini-MBA degree. She also graduated from Microsoft marketing excellence university.
