May 2019: Major Updates to SharePoint Kanban On-Premises

Virto SharePoint Kanban for SharePoint 2013, 2016, and 2019 was updated with upgraded conditions, “Field is modified” notification trigger, notifications by user role, suggested cards style rules, and more fields for task title.

Upgraded conditions

We’ve enhanced SharePoint Kanban conditions and used 2 possible operators to combine several filters. In other words, you can create a complex multi-conditional view with and/or operators included.

Filter configuration interface showing conditions for SharePoint Kanban board task filtering

“Field is modified” notification trigger

We’ve added a new condition type for Kanban notifications: “is modified”. Now, you can track any changes of the selected fields.

Email notification setup interface showing condition filters for SharePoint task updates

Notifications by role

You can add notification receivers by role. It is possible to select not only e-mails but user fields from the list as well.

Notification settings form showing Created By and Administrator fields with user selection options

Notifications about comments

There are 3 notification examples: new comments to task for the assignee, task creator, and a user who left a comment.

Notification template editor with formatting tools and suggested notification messages for task comments

You can deactivate these SharePoint Kanban notifications or enhance them with additional information (use the reset button to apply the new notification form). It is possible to allow users to unsubscribe from these alerts using the checkbox “Users can unsubscribe from comments in particular tickets”. In this case, users can enter their email in the “Task Watchers” pop-up to unsubscribe from current task notifications.

SharePoint task management interface showing To Do list and Task Watchers panel with user avatars.

Suggested cards style rules

We’ve added 4 suggested style rules already customized. You can activate these style rules (use enable/disable red button next to the style rule name) or enhance them with additional information (use the red reset button to apply the new rule). Please check if default style rules match your list fields. And another style rules feature is the ability to use “transparent” color, this helps create several distinct style rules with independent border / body / font colors (in the previous version the upper style rule prioritized other color conditions).

Style rules configuration panel for task formatting with conditions and color settings.

3 fields for task title

Now, you can use several fields displayed as Task title.

SharePoint Kanban board setup showing task information fields with dropdown menus for task title, card title, and additi

Screening card for Caitlin Blaese, NY Business Analyst with 6 years experience, dated 12/20/2018.

Enhanced WIP limit

We’ve modified Work-In-Progress limits.

WIP limit settings interface with checkbox for enabling restrictions and input field for swimlane limits

If the WIP limit is exceeded, the count at the bottom of the column is highlighted. “Enable WIP restrictions” checkbox blocks adding new tasks in the column with exceeded WIP-limit.