SharePoint Web Parts
& Office 365 Apps
by VirtoSoftware

Customer Case: Booking Meeting Rooms in SharePoint

Our customer required a possibility to book Outlook meeting rooms from within SharePoint Online. Let’s explore how it was perfored with Virto Office 365 calendar app.

Business Requirements

  • A single view to combine and manage all events from Exchange Online shared calendars and SharePoint Online calendars.
  • A possibility to create events in SharePoint Online calendar and book conference rooms sourced in Exchange Online.
  • Send out meeting invitations to SharePoint users, Exchange addresses and external addresses.

Virto Software Components Used

Virto Office 365 Calendar App

Solution Summary

  1. Add Exchange Online calendars to the list of calendars available in SharePoint Online.<./li>

  2. Next, create a new event for the Exchange calendar right in the Virto calendar app. There you can see the same fields as in default Exchange Online form.
  3. Select event location according to Outlook meeting rooms availability, add attendees from Exchange, SharePoint and external emails, add a description and save the event.

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    Tatiana Sushchenko is the product owner at VirtoSoftware. She started her IT career with the famous ABBYY Lingvo back in 2006 in Moscow. Then she moved to Microsoft performing strongly in various marketing management roles across Visio, SharePoint, Office 365 and Project for almost 10 years. Tatiana is a graduate of the Institute of Business Studies and holds a mini-MBA degree. She also graduated from Microsoft marketing excellence university.

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