SharePoint Project Management Basics with Gantt Chart and Kanban Board Apps.

We just released our new Gantt Chart, the SharePoint project management app for SharePoint 2013 and SharePoint Online. The Virto Gantt Chart App is a handy, highly customizable project planning tool designed for displaying and managing SharePoint tasks in a Gantt Chart view.

sharepoint project management

SharePoint Project Management Challenges

Unreal time-limits
In the vast majority of projects the major problem is the compliance with deadlines. It becomes a challenge for managers to find effective approaches to tasks and schedules to finish project “on time” or get approval for shipping dates.
Lack of communication
Team workflows require uninterrupted communications. Project managers need effective communication infrastructures to provide information to each project resource.
Customer and end-users participation
Discussions and status updates should be provided to all members of a project. Stakeholders, customers, and end-users should be invited and encouraged to participate in important project decisions.
Scope changes
“Scope Creep” is the primary enemy of effective project management. Proper documentation and communication of what is happening and what is anticipated is very important in each project.
Inability to manage risks
Risk analysis should be run during the whole life cycle of the project. Project manager should have current information to make decisions that reduce risks and potential losses.

SharePoint Kanban For Agile Project Management

Developing and organizing a successful project has always been a challenge

SharePoint On-Premises or Office 365 platforms provide tools for project processes support and cover mainly the team collaboration requirements, but out-of-the-box solutions are not your only option. Each operation of project requires specific support depending on the project stage, and ootb tools often don’t satisfy the complex or unique demands of your workflow. The best SharePoint project management practices combine SharePoint with custom solutions and third-party tools to suit a variety of business needs in the same environment.

A well-designed environment in SharePoint On-Premises or Office 365 combined with clear process strategy help launching project after project quick and smoothly.

VirtoSoftware SharePoint project management services include:

  • analyzing and categorizing of your project requirements
  • project planning and developing an interaction model
  • architectural overview and operational model building
  • detailed design, QA testing
  • user training and adoption
  • support and maintenance of launched project

VirtoSoftware provides services to assist your business with building out your SharePoint environment, mapping and categorizing your project management needs, solutioning and custom development, migrating out of external apps and sources into Office 365, end-user adoption and training.

Most of SharePoint project management challenges may be solvable with specialized tools providing reportability and visual views to your project

A Gantt chart is an indispensable solution for project progress monitoring and planning work. Virto Gantt Chart is available in both Office 365 and SharePoint On-Premises platforms to make a project plan transparent and easy to manage.

The Virto SharePoint resource management app is a convenient solution to manage team schedules and arrange both human and material resources in visual views. Before initiating the project launch, you may ensure your plan and employee workloads are optimized.

Agile and scrum are most common project delivery methodologies based on kanban boards as a foundational tool. Virto SharePoint Kanban interfaces with SharePoint lists and uses SharePoint tasks as movable cards. With this solution, you can filter and color-code tasks, send notifications to assigned users, highlight overdue tasks, and much more.

The Virto SharePoint Calendar dramatically enhance the ootb functions of default SharePoint calendar. This tool allows you to overlay SharePoint calendars, Exchange calendars, insert Google calendars and SalesForce data sources. Keep your team informed of project schedule and each other’s availability.

Given the right tools, project tracking and operations automation can be surprisingly easy, transparent, and cost effective. SharePoint provides great features for support processes and team collaboration.
Obtaining all SharePoint project management services from a single vendor simplifies the project launch and maintenance, shorten terms and increase the quality of the end-product.

Download Project Management Whitepaper

This VirtoSoftware Whitepaper highlights SharePoint project management issues and the main features and tools for managing projects and tasks in the most effective way.
Learn the best practices for optimization and effective solutions for common challenges.

SharePoint Project Management Features

VirtoSoftware can help overcome SharePoint project management challenges.
Built-In Task Dashboard
Smart and easy-to-use dashboards show all selected tasks as well as critical tasks and individual task statuses. It allows task progress and KPI tracking views to manage SharePoint projects better.
Automated Reporting
Enjoy automatically updated charts and reports and improve visual product performance, workflow and asset insights.
Integrate key content
Enhance work processes across all teams and levels by combining key content from different project sites into one effective framework. Team members can find all information they need for their tasks or projects there. Build more productive and innovate environments.
Gantt Chart View
Display resource assignments, staff workload across all running projects in Gantt Chart View. Smart and easy resource management.
Project Templates
Organize your data by using pre-determined workflow templates. Make business analysis simpler, faster, and qualitative with SharePoint project management tools.
Kanban Board View Customization
Designate task card colors, apply multiple filters, hide or collapse swimlanes, and arrange tasks by specific criteria.

What is a Gantt Chart?

A Gantt chart is a popular type of bar chart that illustrates a project schedule shown against a timescale. It gives you an instant overview of a SharePoint project, assigned resources, an order of associated tasks and when these need to be finished. This chart can be used effectively and conveniently for online project managements, minimizing delivery time and highlights potential problems in advance.

The Gantt Chart App is a quick and easy way to include online Gantt chart into your resource planning SharePoint applications without having to install full-blown project management applications such as Microsoft Project. With the Gantt Chart App, you can visualize several SharePoint task lists in a single Gantt view and set how they relate to each other as projects progress over time. This powerful SharePoint project management tool has an intuitive drag & drop feature and is organized in an attractive looking customizable interface.

Gantt Chart App for SharePoint 2013 / SharePoint Online allows you to easily create and complete tasks, assign resources, edit timeframes and percentage of completion with just a few clicks directly from the table or Gantt chart. You can customize elements of a diagram by choosing the size, color, and other parameters to make the component ideally fit your SharePoint environment. This powerful SharePoint project management tool allows you to plan and track the process of projects from start to finish efficiently.

The key features:

  • View list items in online Gantt chart
  • Use SharePoint list as a data source
  • Display several lists in one Gantt chart
  • Edit (adding/moving/deleting/resizing) tasks or milestones directly in the Gantt chart
  • Apply different timescales to view items (day, week, month, year)
  • Scroll Gantt chart to the required period of time
  • Scroll to current day tasks
  • Create sub tasks for selected tasks
  • Change task duration with drag and drop
  • Add task resources (users assigned to the task)
  • Change percentage of completion with drag and drop
  • Ability to define read-only settings
  • Ability to define colors for tasks/summary tasks/milestones/percent complete.

You can download a FREE 15-day trial of Gantt Chart App for SharePoint 2013 / SharePoint Online that is fully functional and explore all its features.

Related SharePoint Project Management Products:

SharePoint Gantt Chart Office365 Gantt Chart