Set Training Reminders in MS Teams with Virto Alerts App

Virto Alerts Online App allows sending reminders directly to MS Teams. In this use case, we’ll show how to organize reminders for upcoming training courses in the company. You will also see how to add tags and tables to the message body.

Let’s see what’s the use case today. We have a SharePoint list with planned educational courses for the company employees. We need to notify them about upcoming courses so they could review their schedule and allow time for corporate education. And the reminder should appear in the MS Teams channel. We’ll use Virto Alerts & Reminder App to do this.

Step 1: Add Reminder

So, we go to the Virto Alerts app page and click “Add reminder”.

Step 2: Add List

On the next step choose the SharePoint list of planned courses and type the title of the new reminder. Then click “Recipients”.

Step 3: Add the MS Teams Workflow URL

The reminder reaches a Teams channel through a webhook workflow: you create the workflow in the channel, copy the link it hands you, and paste that link into the reminder’s “Recipients” section.

The Incoming Webhook connector is gone — use Workflows. Office 365 connectors in Microsoft Teams, the Incoming Webhook among them, were switched off by Microsoft in 2026: the deprecation rollout started on 18 May 2026 and completed on 22 May 2026 (Microsoft 365 Developer Blog, update of 14 April 2026). The replacement is the Workflows app, built on Power Automate, and the steps below use it. Our guide to Office 365 connectors covers the retirement in detail.

So, go to the Teams channel where you need to send the reminder. Hover over the channel name, click “More options (…),” and select “Workflows.”

Selecting Workflows from the More options menu of a Microsoft Teams channel

Find the “Send webhook alerts to a channel” template and select it. If you don’t see it right away, type “webhook” in the “Find templates” search box.

Send webhook alerts to a channel template in the Microsoft Teams Workflows dialog

Check that the right team and channel are selected in the “Team the channel is in” and “Channel” fields, then click “Save.”

Selecting the team and channel for the webhook workflow in Microsoft Teams

Once you see the “Workflow created” message, click “Copy webhook link.” Treat that link like a password: anybody who has it can post messages to your channel.

Copy webhook link option for the newly created workflow in Microsoft Teams

Back in the reminder, open the “Recipients” section and paste the link into the “MS Teams Workflow URL” field. The hint under the field says “Microsoft Teams Workflow URL (Send webhook alerts to a channel)” — that is the template you just used.

Recipients block of a Virto reminder with the MS Teams Workflow URL field filled in

The reminder goes to the channel the workflow belongs to. To reach a second channel, create a second workflow and a second reminder — the app posts to channels, not to people in a one-to-one chat.

Note: remember to change the default “From” and “ReplyTo” fields. Make sure you have typed the address for your company, not for the sample.

Step 4: Define Message View

Define the way your reminder will look in the “Message view” block. First, let’s mark it as important. Besides the text, we’re going to add a table with the upcoming courses, their start date and time, and duration. Click the “Add table” icon and choose the number of columns. We need three.

Then define the width of columns and border in pixels.

After that, add the “Item link” tag to the first column (“Add a tag” icon). The reminder will add the value from the chosen list automatically. And we will see the title of the upcoming course and a link to it as a result. The added tag will appear in blue color.

Then click the “Add field value” icon and add the start date and duration to the next two columns. Added fields appear in green color.

This is the result message we have.

Step 5: Specify Options and Save the Reminder

To complete creating a reminder, move to the “Options” block and specify when recipients will receive the reminder. Let’s choose “Depending on a field’s value”. Because we need to send reminders in two days before the course starts. Choose the “Start Date” field and specify “before 2 days”. Then click “Save”.

Enjoy the Result in Teams

Now when there are two days left before the course, the reminder will appear in the chosen Teams channel.

And the same message will appear as an email alert.

That is how you can organize automatic notifications for your team. Almost any level of flexibility is available. Just decide what you need to see and use a wide range of Virto Alerts features to perform that.

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