VirtoSoftware just released the brand new license manager. In this article, I will describe how the licenses for VirtoSoftware components can be activated. There are two ways of activation – manual activation (offline) and online activation. You can use any of these options depending on the availability of the Internet connection at the moment of activation. Web License Manager is included in the .zip archive prepared for the installation of your component. Please unzip and install it in order to run the activation process. You can also download new Virto Web License Manager 3.5 separately for SharePoint 2016, SharePoint 2013, and for SharePoint 2010. After installation, you should ensure the Virto License Manager feature is activated for Central Administration Web Application.

SharePoint licensing interface showing various editions with Virto License Manager activation options

To activate the license go to “Central Administration – Virto Software Web License Manager”. Click “Products”.

Dashboard menu showing Virto Web License Manager administration options and features

You will see the list of all VirtoSoftware components installed on your servers. On the right, your contact information is displayed.

VirtoSoftware installed products list showing various Virto components and licensing information.

If you have an Internet connection, you will see the last available version of the product, subscription expiration statuses. Pay attention to the value of “License Status” field:

  • Trial – you are using trial version.
  • Error – the trial period is expired.
  • Unlocked – you have entered the serial number but have not activated the license yet.
  • Activated – the license is activated.

Enter the serial number and choose type of activation: online or offline.

Online Activation

Online activation requires Internet connection. To start registration, fill in the form fields form the serial number. Activation code is not required for online activation. Then click “Activate Online”.

VirtoSoftware Product Registration dialog showing trial license with 28 days remaining

Manual Activation (Offline)

Manual activation does not require Internet connection. To activate your license from the “Unlocked” status (see previous section) or from “Trial” status, enter your serial number and activation code. (If you continue activation from unlocked status, enter just activation code). Click “Activate offline”. To generate an Offline Activation Code, please do this on the following page: https://www.virtosoftware.com/offline-activation

Virto SharePoint Gantt license activation interface showing unlicensed status and activation options.

If the license is successfully activated, you will see its new status (“Activated”). The licenses stay activated in case of changing hardware (HDD, RAM, video card and etc.) because they are related to ID SharePoint stored in the database.

Virto ONE activation

To activate your Virto ONE license for all Virto web parts choose Virto ONE below the list of all VirtoSoftware components. Enter the activation code as in previous examples. The offline activation example is similar to other product activation.

VirtoSoftware installed products list showing expired subscriptions warning and 30+ available Virto components.

If the license is successfully activated, you will see its new status (“Activated”). To get Activation Code please contact Virto support and provide us serial number and Machine code.

Subscriptions

To manage your subscriptions go to “Central Administration – VirtoSoftware Web License Manager”. Click “Subscriptions”.

SharePoint Central Administration page with management options and Virto Web License Manager highlighted.

You will see the list of all your subscriptions.

Virto Subscriptions List showing software licenses and their expiration dates in a table format.

You can display subscription status in three views: all subscriptions, expires soon, expired. Also, the subscription list allows you to display actual subscription status. Press link on the status bar.

Virto Subscriptions List interface showing subscription status tabs and update notification

Your current subscription status will be displayed.

Virto timer jobs

Virto license manager adds 3 timer jobs to Central Admin Web Application, which inform you about your subscription statuses. Note: Internet connection is required for proper timer job function.

Job Definitions table showing Virto notification and subscription timer jobs with weekly schedules

Virto Notification Timer Job

It sends expired subscription notifications to the contact email weekly. Virto Subscription Timer Job This timer job updates actual information about your subscription status, based on sales records Virto ONE License Timer Job This timer job updates actual information about Virto ONE license subscription. Note: You can switch timer jobs if you needed; they are not strongly required. How to update your Virto Web License Manager

  1. Download last version of Virto License Manager for SharePoint 2016, SharePoint 2013, or SharePoint 2010
  2. Uninstall the previous version
  3. Run setup.exe and install new License Manager