All Blog Posts — Page 10

As hybrid work models bring a mix of virtual and in-person collaboration, effectively managing meeting room space has become a crucial priority. Studies show that nearly 90% of professionals (1) see poorly run meetings as harming productivity—and yet globally, up to 38% of booked rooms sit empty from no-shows (2). Optimizing these assets is now essential. Between evolving workspace design, more flexible attendance options, and the continued importance of corporate events, taking an intentional approach to meeting room coordination enables organizations to make the most of real estate while supporting diverse needs. This requires moving beyond a simple booking system to thoughtfully matching room capabilities with gathering formats, participants, and use cases. The good news is that purposeful setup not only gets the most ROI from spaces, but also improves experience by lessening frustrating double-bookings. ...

Agile project management paired with Kanban has emerged as a popular and powerful combination for organizations seeking more adaptive, efficient workflows. As highlighted by Eric Brechner in his acclaimed book “Agile Project Management with Kanban” (1), together these methodologies enable leaner processes, clearer visibility, and greater team alignment. While there are voices in the industry that highlight contradictions and potential conflicts between Agile and Kanban, such discussions will be reserved for a separate analysis. Here, we focus on how these methodologies can collaborate effectively for the greater benefit of project management practices. ...

Keeping multiple plates spinning without dropping one is every juggler’s nightmare. For project managers, the “plates” are priorities, deadlines, and stakeholder needs across a growing slate of initiatives under their direction. Studies confirm project leaders are no strangers to this act—85% oversee multiple ongoing efforts (1). With so much on their plates, project leaders need reliable systems to organize their efforts. An effective management tool is critical when overseeing a variety of initiatives. One solution that has become incredibly popular is Kanban, a visual workflow management method. ...

With over 300 million monthly active users (1), Microsoft Teams has firmly established itself as the world’s most popular business collaboration platform. This runaway success stems from Microsoft Teams providing a hub for workplace chat, meetings, file sharing and application integration under one roof, empowering productivity within organizations. Yet, enabling collaboration beyond company walls can unlock even greater potential. This brings us to the concept of external user access. Separate from guest access for partners, external user capabilities in Microsoft Teams allow employees to collaborate with customers, vendors and other outside entities. ...

Known for its robust messaging, video conferencing, and productivity apps, Microsoft Teams has quickly become integral to modern business workflows. In fact, the popularity of Teams is so significant that it secured the third rank with 111 million global downloads in 2022 among leading business apps worldwide (1), and 43% of Americans recognize the Microsoft Teams brand by its logo (2). An integral feature of Microsoft Teams that enhances its collaborative prowess is guest access. This functionality allows organizations to invite external users, such as partners, clients, or freelancers, to join their Teams environment, providing a seamless avenue for collaboration outside the conventional organizational boundaries. Guest access is distinct from external access (the latter being the topic of a separate piece), which is more about federated relationships between different organizations. Unlike external access, which allows users to see presence, send messages, and make calls, guest access integrates external users more deeply into the team’s workspace, allowing them to participate fully in projects, access files, and join meetings. ...

Corporate event planning is a multifaceted discipline that involves creating, managing, and executing events for businesses. These events range from small team meetings to large international conferences, all aimed at achieving specific business objectives. Whether it’s fostering team cohesion, enhancing marketing efforts, bolstering sales, or engaging stakeholders, each event is meticulously planned to ensure maximum impact. But what is corporate event planning truly about? At its core, corporate event planning is about organizing experiences that align with a company’s internal and external communication goals. This could involve anything from product launches, corporate anniversaries, and networking events to large-scale conventions and international summits. All of those serve as crucial platforms for team building, client engagement, and strategic marketing. ...

Project management’s complexity has intensified as business quickens its pace—leaving multi-tasking managers struggling to stay afloat across mounting priorities. Recent statistics indicate a growing trend in this area: according to research from the RGPM, a staggering 85% of project managers are running multiple projects at the same time (1), with 59% managing between 2 and 5 projects simultaneously (2). Meanwhile, a study by Wellingtone (3) flags multi-project management as the top challenge facing project managers today. ...

With over 200 million active users, SharePoint has become a ubiquitous workflow ecosystem for businesses worldwide (1). Around 80% of Fortune 500 companies rely on SharePoint to power intranets, document management, and internal collaboration (2). However, both SharePoint On-Premise and SharePoint Online come with their own share of challenges. On-Premise SharePoint requires considerable in-house infrastructure, limiting scalability and availability. SharePoint Online relies completely on cloud hosting, creating dependence on Microsoft 365 and more complex integration needs. ...

With over 200 million active users and adoption by 80% of Fortune 500 companies, SharePoint has emerged as the content collaboration powerhouse for global enterprises. Commanding 75% market share in its category, SharePoint manages mission-critical information for leading organizations worldwide (1). What explains SharePoint’s meteoric rise is its unparalleled versatility, security and scalability, which enable deployments supporting thousands of users just as readily as small workgroups. Whether building company-wide knowledge management portals or streamlining document sharing for a department, SharePoint’s robust feature set adapts to countless collaboration scenarios. ...

We all know that today, focus wears thin. Distraction and digital overload from endless notifications erode our most precious resource—unbroken time to create. However, by taking the reins of your schedule, you can reclaim at least a portion of that precious commodity, if not its entirety. How do you do it? Fortunately, there are plenty of effective techniques. One particularly popular is time blocking, which has been proven to deliver impressive results, as reported by Timewatch (1). ...

Project management (PM) continues growing in criticality, with 70% of organizations depending on PM practices and technology to steer initiatives (1). When executed well, organizations enjoy up to 92% project success rates (2), meeting targets and milestones. Central to project management success are project calendars. These chronological visualizations sequence key activities, synchronize resources, and anchor collective focus as the launch dates approach. Selecting and implementing purpose-built calendars makes meeting deadlines three times more achievable. ...

SharePoint and Microsoft Teams have emerged as pivotal tools for enterprise-level productivity, collaboration, and communication. SharePoint, known for its robust document management and intranet functionalities, serves as a central repository for organizational resources. Microsoft Teams, on the other hand, offers a dynamic environment for real-time collaboration, integrating chat, video meetings, and file sharing. However, the overlap between these platforms can often lead to confusion, especially for those new to the Microsoft ecosystem. Selecting the right tool between SharePoint and Teams is not just a matter of preference but a strategic decision that impacts the effectiveness of collaboration within an organization. ...